SUN 'n FUN Aerospace Expo - March 31 - April 5, 2020

Chairman Donation Information 2019-04-12T19:48:52+00:00

Fly-In Volunteer Area Donation Information


This page includes all of the tools, resources and instructions for obtaining and reporting donated goods and services for your volunteer area. We are happy to assist in procuring items, acknowledging donors and coordinating efforts among the various volunteer areas so that we ALL benefit!!

Attention all Chairman:  Before you solicit any donated goods or services on behalf of the Fly-In and your area, please notify Holly Parrish, by email, to assist us in coordinating your efforts with our other staff and volunteers.  We appreciate your efforts in securing support, but need to coordinate all requests to ensure we treat our local businesses and partners respectfully. 

Please DO:

  • Share the great mission of SUN ‘n FUN to inspire and educate people of all ages
  • Communicate and coordinate with staff and other volunteers – you don’t want to be the 10th volunteer to make a request to a particular business!
  • Save receipts, paperwork or other information and forward it to the SUN ‘n FUN Development Office
  • Be gracious – if declined in your requests

Please DON’T:

  • Make any requests on behalf of SUN ‘n FUN without authorization from Lites, Laura, Tracy, Greg, Robin or Holly
  • Forget to communicate information about the donation. We want to be sure EVERY gift is properly thanked!!

Instructions for Requesting and Reporting Donations:

STEP ONE:  Prior to Making a Request

Email Holly Parrish with information regarding (1) what items you need and (2) who you either traditionally request them from or plan to request from and (3) when they are needed.

STEP TWO:  Once approved to make request

Use Provided Donation Request Letter

Furnish a SnF-Tax-Exempt certificate, if requested.

STEP THREE:  Once Donation has been Received

Use the form below to notify SUN ‘n FUN Staff that a donation was received. We will follow up with thanking and recognizing all donors and recording all gifts.

Donation Notification

This form allows volunteers to notify SUN 'n FUN staff when a donation of goods or services has been received in support of the annual Fly-In. SUN 'n FUN staff will use this information to record the donation and send appropriate receipts and acknowledgements.
  • SUN ‘n FUN Fly-In, Inc and Aerospace Center for Excellence, Inc. are 501(c)3 organizations and any donation to either organization may be tax deductible. Please note that IRS prohibits charitable organizations from stating dollar values for in-kind donations, including services, mileage, equipment or facilities uses. It is the responsibility of the donor to determine this value. No goods or services have been received in exchange for this donation.
  • Date Format: MM slash DD slash YYYY
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