SUN 'n FUN Aerospace Expo - March 31 - April 5, 2020

Credential Request 2020-01-07T22:45:07+00:00

Media Credentials

Media Credentials Requirements

Media Credentialing for the
2020 SUN ‘n FUN Aerospace Expo
is OPEN until March 25, 2020

CREDENTIAL OVERVIEW

Before requesting credentials, please review our credential definitions and requirements on this page. Failure to familiarize yourself with our  requirements could delay the processing of your credential request. The link to the form is at the bottom of the page.

By accepting media credentials, you acknowledge, on behalf of yourself or as an authorized representative of your company,  your understanding and acceptance of SUN ’n FUN’s broadcast, film, video, trademark and copyright policies, and further understand that the issuance of the SUN ‘n FUN Media Credential and admission to the SUN ’n FUN campus is conditional upon your acceptance of the policies. This policy is listed on this website.

The number of media credentials issued to each media outlet will be limited to a reasonable number at the discretion of SUN ʼn FUN.
• Video/Film crews – limit 4 crew and 2 talent
• Radio or Podcast crews – limit 2 crew and 2 talent
• Print or Internet media – limit 1 photographer and 1 reporter

Any personnel over that limit will be encouraged to purchase admission tickets. Exceptions may be considered by sending a detailed explanation of the need to media@flysnf.org

Note: Press IDs from organizations that charge a fee for the ID are not sufficient for media credentials.

Registered media representative e-mail addresses are collected for the purpose of forwarding news updates and press releases from SUN ʼn FUN throughout the year. This list will not be shared with exhibitors, sponsors, vendors or event guests.

SUN ʼn FUN reserves the right to request additional information and may approve or reject credential requests at its discretion. Included on the form is a request for a hyperlink to prior coverage of the SUN ‘n FUN event. This section of the form MUST be completed, or SUN ‘n FUN holds the right to deny credentials.

ONLINE REGISTRATION

Pre-registration is strongly encouraged. Please submit your request using the form on this website.

Online registrations will be accepted until Wednesday, March 25th. After that date, you will be required to register onsite. Onsite registration is limited and many will be directed to the ticket office to purchase a ticket.

Applications must include the requested information in order to be processed in a timely manner.

ONSITE REGISTRATION

Our ability to verify the status of qualified working press at the start of the event is limited, and may result in the denial of credential requests. If that should occur you are encouraged to purchase daily and/or weekly tickets but access will not be granted to the SUN ’n FUN Media Center.

DEFINITIONS & ELIGIBILITY

Working Media
SUN ʼn FUN media credentials are for working media representatives only. Media credentials will not be issued to family members, friends, children or those working in marketing, advertising, promotions or sales. Company executives, management personnel, or corporate officers do not qualify for media credentials.

Entities under contract with SUN ‘n FUN such as sponsorships, partnerships, exhibitors, etc. may be issued Media Credentials in support of the agreement only.

Print and Broadcast
Print and Broadcast Outlets that have not covered SUN ʼn FUN within the past two years will be required to meet the print/broadcast requirements. Again, pre-registration is required since at show site we will not be able to verify the above in a timely manner.

Video/Film Production Crews
Film/production (non-news) must be pre-approved by the SUN ʼn FUN  Director of Marketing before receiving credentials. In most cases a separate licensing agreement must be negotiated and the appropriate fee paid. Licensing agreements must be negotiated and completed within 30 days of the event and will not be issued onsite. For additional information contact ccali@flysnf.org 

Photographers

  • All photographers should be on assignment from a publication or website (with an assignment letter and outlet credential)  OR identified as the sole photographer by an airshow performer.
  • Each photographer assigned by a qualifying media outlet is entitled to one media credential for themselves. The request should be submitted by the media outlet – not the individual photographer.
  • Airshow Performers are allowed one (1) media credential for a photographer identified by a team/individual performer. That credential will be included within the agreed to contract between the Airshow Performer and SUN ‘n FUN.
  • No assistants or other crew members are eligible for credentials. Exceptions will be handled on a case-by-case basis by sending an email with a detailed explanation to media@flysnf.org.
  • Credentialed photographers must wear their media credentials and vest at all times in order to gain access to the official media towers/areas.
  • Photographers will be issued credentials for editorial shooting only. Photographers working for stock houses, resale and other commercial purposes will not be credentialed.
  • Freelance and amateur photographers are encouraged to purchase admission tickets and upgrade to Preferred Photo Seating.
  • Please read the SUN ’n FUN’s photo and copyright/trademark policy.

Social Media, Websites and Digital Newsletters
SUN ʼn FUN does not automatically recognize websites and on-line newsletters as working media outlets for the purposes of qualifying for media credentials. We understand that many newsletters, websites and bloggers are distributing information to club members and/or the general public and may benefit from interaction with exhibitors and vendors. We are unable to issue media credentials to every digital site or publication. A representative of these organizations is welcome to request credentials via the online application and SUN ʼn FUN may authorize credentials. If your request is declined, we encourage you to purchase an admission ticket to write / bog / video the experience this year and resubmit the request next year referencing the work you had published.

Student Projects
Student communication studies, videography or similar groups will be considered for credentials for one day of the event. A formal request from the instructor with an outline of the project, names of students, and, ultimately, the final product should be sent to ccali@flysnf.org 

SUN ‘n FUN MEDIA CENTER

We are pleased to announce that we once again will be able to utilize the Tom Davis Center as the Media Center for the 46th Annual SUN ‘n FUN Aerospace Expo. Hospitality will be provided compliments of Aspen Avionics.  Hospitality, press conferences, and media workrooms will be available in the Media Center.

There will be no access to the second floor of the old airshow announcer stand. There are, however, three (3) locations where credentialed photographers may be escorted, if registered, and they must be in receipt of a hi-vis vest to access the photo stand. The Preferred Photo Seating is available for an additional fee.

Several possibilities for media flights will be made available and will be assigned at the discretion of SUN ‘n FUN and the flight provider. Announcements related to these flights are typically made during the Morning Briefing in the media center.

We are proud to offer a facility that addresses the needs and comfort of the media representatives working at SUN ‘n FUN. While the center offers a spacious facility, it remains reserved for those with SUN ʼn FUN media credentials only and press conference representatives. We strive to maintain a professional working atmosphere reserved for credentialed media representatives.

Please note: guests, family (including children), friends, or other company personnel of any credentialed media representative will not be admitted to the building or the center’s outside facilities. Media breakfasts, lunches, and receptions are sponsored events and are reserved for the working media representative only, unless otherwise advised.

Building access and media golf cart service hours are from 8 a.m. – 5 p.m Tuesday – Saturday. Sunday the building access is from 8:00am – 12N.

The morning briefing by John “Lites” Leenhouts, CEO of SUN ‘n FUN Fly-In, Inc.  will be held on the back porch at 8:15 a.m. Tuesday through Saturday with daily special guests.

Do you meet the Requirements listed above? 
Then continue…

 

 

Media Credential Request Form 2020

  • Corporate Information

  • Media Coverage Information

  • If you have received media credentials before, previous coverage is required at the time of credential request, and must be received before credentials will be issued. If this is your first time applying, please provide a link to an example of the coverage you would provide during the 2020 SUN 'n FUN Aerospace Expo.
  • For media representing a website or other social media outlet, we require information related to your site to be forwarded to media@flysnf.org.
  • The SUN 'n FUN Preferred Media Partner Program is an invitation-only access program which may include media flights and exclusive news opportunities. If your company is interested in applying, respond "YES" and you will be contacted by the Director of Marketing.
  • Primary Corporate Contact

    This person will be contacted in case of any questions related to processing the media credentialing request.
  • This field is required for U.S. based companies.
  • This field is required for international companies. Please enter the complete number including country code.
  • If applicable, please fill in.
    Please select which days you are requesting access for. You have the option to select multiple days.
  • Please provide the best phone number to be used to contact the onsite attendees in case of emergency. You may receive a call or a text.
  • Confirmation of Terms and Conditions

  • Attendee

    Please select which days you are requesting access for. You have the option to select multiple Days.
  • Attendee

    Please select which days you are requesting access for. You have the option to select multiple Days.
  • Attendee

    Please select which days you are requesting access for. You have the option to select multiple Days.
  • Attendee

    Please select which days you are requesting access for. You have the option to select multiple Days.
  • Attendee

    Please select which days you are requesting access for. You have the option to select multiple Days.
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