Media Information

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Media Guidelines

Broadcast, Film | Video

SUN ‘n FUN  Fly-In, Inc. (SnF, Inc.)  is the owner of all trademarks, copyrights and other proprietary rights connected to its SUN ’n FUN International Fly-In & Expo (SnF IFIE) and retains all worldwide rights. Any broadcast, rebroadcast, or use of any accounts, pictures, or descriptions of SnF IFIE (with the exception of news broadcasts by legitimately accredited and credentialed news media) without the expressed written permission of SnF, Inc. is prohibited. All SnF, Inc. events, including the annual SnF IFIE are proprietary to SnF, Inc., and attendance or exhibition at the same is subject to SnF, Inc.’s policies and requirements, as well as all applicable laws. Rights may have been granted to national and international broadcast, cable, and satellite services and additional restrictions imposed by those services may also apply.

This policy includes any and all Recordings (of any nature, to include broadcasts, moving and still images, sound etc. regardless of the means of capture or storage used – e.g. film, digital, video, or other format/media) from SnF, Inc. including but not limited to the following: all activities which may take place within the entire SnF, Inc. campus area, to include, but not limited to: flight line areas, the Florida Air Museum, SUN ’n FUN campground, Sunset Grill, Media Center, Paradise City, Davis Education Center, Buehler Restoration Center, Hospitality Center and The Pavilion.

Television stations, networks, cable systems, and other media outlets are prohibited from making recordings available to any other organization without advance written permission from SnF, Inc.

General Commercial News Media

SUN ‘n FUN Fly-In, Inc. (SnF, Inc.) is the owner of all trademarks, copyrights and other proprietary rights connected to its SUN ’n FUN International Fly-In & Expo (SnF IFIE) and retains all worldwide rights. Any broadcast, rebroadcast, or use of any accounts, pictures, or descriptions of SnF IFIE (with the exception of news broadcasts by legitimately accredited and credentialed news media) without the expressed written permission of SnF, Inc. is prohibited. All SnF, Inc. events, including the annual SnF IFIE are proprietary to SnF, Inc., and attendance or exhibition at the same is subject to SnF, Inc.’s policies and requirements, as well as all applicable laws. Rights may have been granted to national and international broadcast, cable, and satellite services and additional restrictions imposed by those services may also apply.

This policy includes any and all Recordings (of any nature, to include broadcasts, moving and still images, sound etc. regardless of the means of capture or storage used – e.g. film, digital, video, or other format/media) from SnF, Inc. including but not limited to the following: all activities which may take place within the entire SnF, Inc. campus area, to include, but not limited to: flight line areas, the Florida Air Museum, SUN ’n FUN campground, Sunset Grill, Media Center, Paradise City, Davis Education Center, Buehler Restoration Center, Hospitality Center and The Pavilion.

Television stations, networks, cable systems, and other media outlets are prohibited from making recordings available to any other organization without advance written permission from SnF, Inc.

  • See SUN ‘n FUN Guidelines for copyright/media/trademark policy.
  • SUN ’n FUN is the only authorized library for SUN ’n FUN Recordings.
  • No commercial entity shall maintain or service a film or videotape library of SUN ’n FUN footage, except as specifically authorized in writing by SUN ’n FUN.
  • No individual or commercial entity shall intercept and/or record any video feed or satellite transmission used in the distribution of the coverage of any SUN ’n FUN event to its authorized broadcast and cable networks or other authorized users except with the express written consent of SUN ’n FUN.
  • No commercial entity may make any Recording of any SUN ’n FUN event or activity, including without limitation, the annual SUN ’n FUN, without the express written permission of SUN ’n FUN. Every approved broadcaster’s camera operator (commercial or news media) at SUN ’n FUN must display the access sticker issued by SUN ’n FUN.  Video or film camera operators who do not display the proper access credential will be escorted off the grounds. Violators may be denied access to future SnF events and legal action may ensue.
  • Use of video material recorded by home-style cameras is restricted to personal use, and any commercial or other use without the express written consent of SUN ’n FUN is strictly prohibited. This includes the sale of any footage obtained on the grounds of SUN ’n FUN to any broadcast entity or other entity.
  • No commercial entity (except legitimately accredited and credentialed media operating under Broadcast/News Media Guidelines outlined in this document) may rebroadcast, retransmit, supply, sell, or re-sell any video material of any SUN ’n FUN event, including the annual SUN ’n FUN, without the express written consent of SUN ’n FUN.
  • Use of video material obtained from any SUN ’n FUN event shall be limited to such use as outlined in this document or as specified in an applicable Licensing Agreement obtained from SUN ’n FUN.
  • “Non-linear” use of SUN ’n FUN content in any program, which includes (but is not limited to) archived television content on the Internet, television content available on a video-on-demand basis, and television content made available via PVR downloads is prohibited without expressed prior written permission by SUN ’n FUN. This also includes images distributed through formats that include (but are not limited to) cellular, personal communications services and other methods of providing content to handheld digital devices pages, specialized mobile radio and wireless internet (including WI-FI).

Broadcast/News Media Guidelines

  • Only Broadcast and Film News Media who are legitimately accredited and credentialed by SUN ’n FUN are allowed to broadcast, rebroadcast, or cablecast video material obtained at SUN ’n FUN event.
  • All legitimately accredited and credentialed Broadcast and Film News Media must agree to follow the SUN ’n FUN Guidelines for Television crews, including all SUN ’n FUN grounds access provisions, as later stated in this policy.
  • Use of any Recordings obtained from any SUN ’n FUN event shall be limited to five minutes and must be used within 48 hours after the close of the event, except by permission of SUN ’n FUN.
  • All Recordings of SUN ’n FUN events obtained from SUN ’n FUN must provide the appropriate video credit “Courtesy of SUN ’n FUN International Fly-In & Expo.”

Guidelines for Television/Video Crews

  • Television crews must follow the directions of officials at all times. If matters require clarification, contact the SUN ’n FUN Communications Department, located in the SUN ’n FUN Media Center.
  • Television crews must remain behind the established crowd line at all times while filming the air show or other aerial activities.
  • Persons and vehicles of any type (golf cart, automobiles, motorbikes, bicycles, etc.) are not permitted beyond the crowd line without authorization from SUN ’n FUN. Those requiring access for the purpose of performing their job should contact the SUN ’n FUN Communications Department through the onsite SUN ’n FUN Press Center to obtain additional permissions. The SUN ’n FUN Media Department works in conjunction with SUN ’n FUN Air Operations to coordinate additional permissions for access beyond the crowd line. Anyone going beyond the crowd line without the proper authorization may be escorted off the field and access to future events may be denied and/or limited.
  • Safety is the primary concern of any decisions made by SUN ’n FUN while directing television crews and other media representatives on the grounds. Other factors, however, may also govern the access decisions established by SUN ’n FUN officials.

    Acceptance of your media credential means you acknowledge, understand, and accept SUN ’n FUN’s Broadcast, Film and Video Policy.  Acceptance of those policies is a specific condition of your admittance to the SUN ’n FUN event. Any violation of these policies may result in exclusion from SUN ’n FUN grounds and/or the annual SUN ‘n FUN Event; and may also result in fines, and/or criminal/civil prosecution.

For more information, please contact SUN ‘n FUN Communications & Media Center

Email:  jjenkins@flysnf.org 
Phone:  863-644-2431
Fax:  863-644-9737

SUN ‘n FUN
4175 Medulla Road
Attn:  Communications & Media Center
Lakeland, FL  33811

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